DOCUMENT CONTROL SPECIALIST I, II
Ensures documents and records meet criteria (format, identification, and
approvals) specified by US ITER prior to distribution. Coordinates with staff
members to correct any documents and records not meeting requirements.
Indexes and files records (hard copy and electronic) using electronic document
management system(s), including the US ITER Project and the ITER
Maintains current information in databases as needed, provides retrieval services
from various systems, and maintains tracking or status of documents and records
Ensures quality of electronic documents and records by reviewing scanned and
other electronic files for legibility and completeness.
Provides support to management in the assembly of files of major meetings
including retrieving, checking for updates, printing, organizing, labeling, and
providing the associated electronic files, as requested.
Maintains a reference library of the major meeting inputs and related
Works with US ITER staff (including partner lab staff members) to coordinate
proper receipt and processing of US ITER records.
Handles sensitive information, such as proprietary and export control
documentation, in accordance with regulations.
Updates internal work instructions for document control activities, as requested.
Supports special projects as required by the Project, such as the preparation of
special records for long-term storage, reorganization of electronic files in systems
as needed, verification of records receipt and metadata accuracy, maintenance of
special SharePoint collaborative sites, etc.
Provides training or assistance on document management system(s) and related
processes on an as-needed basis to US ITER staff.
Contributes to internal and external reports for document control and related
activities, as requested.
Communicates in an effective manner both orally and in writing.
The candidate(s) must have a minimum of an Associate degree from an
accredited college and five years of relevant project experience. An equivalent
combination of education and experience will be considered